Things to think about for your next outdoor corporate event

With work schedules and commitments, most of us spend the majority of our days indoors. This is why taking your next corporate event outdoors is such a great idea. Hosting your event outdoors will give everyone the chance to let down their hair in an environment that isn’t constrained by four walls. Whether your corporate event is simple or elaborate, hosting an outdoor affair is a great way to inject some zest into your employees’ routines. In this article, we look at some of the things you’ll have to think about for your next outdoor corporate event, so read on to find out more!

1. Be Prepared For All Weather Conditions

As with any event that you host outdoors, it is really important that you’re prepared for all weather conditions. This means being ready to shield guests from the piercing rays of the sun or ensuring that no one gets drenched in the rain – we do often experience four seasons a day here in Melbourne! The perfect way to do this is to rent a marquee hire in Melbourne.  A marquee is a fantastic way of ensuring that your outdoor event isn’t interrupted by the weather, and gives all your guests a chance to sit under the shade without having to be indoors. Marquees are a fantastic vehicle for decorations and personalisation, so get creative with your marquee hire and really make it work for your event!

2. Keep an emergency kit 

When hosting an outdoor event, it is always advised that you pack an emergency kit. This is a collection of items that may help during the day, from sunscreen to insect repellent or umbrellas and plastic bags for people to put their wet clothes in should it pour down on the day of the event. Whenever we’re outside, we’re exposed to the elements and everything that comes with it. Ensuring that you’re well prepared for anything that may pop up on the day is an absolute must. 

3. Light it up! 

When hosting an outdoor corporate event, one of the perks is how the sunshine offers you the perfect lighting at no cost. However, things start to get a little tricky once the sun starts to set. If your corporate event is being held in the evening, you’ll want to look into renting some electric lights, battery-powered lanterns and fairy lights. Ensuring that the venue is well-lit even at night is crucial for your guests to move around comfortably. The last thing you want is someone tripping over and hurting themselves! 

4. Choose the right food

When hosting any outdoor event, it is important that you pay attention to your menu. Always avoid highly perishable dishes or ingredients as they will not last in a non-refrigerated environment. Some of the most common items to go off outdoors are mayonnaise, meats and dairy-based dishes. Some popular options for outdoor event nibbles are Pasta Salad, Roasted Veggies, Sandwiches Fruit Salad and other dishes that won’t spoil when exposed to the elements. 

5. Have a backup plan

Last but not least, when hosting an outdoor corporate event, it’s always helpful to make sure you have a backup plan. Whilst there are many precautions you can take to ensure the day goes smoothly, there are certain things that are sometimes out of our control. These include natural disasters or last-minute hiccups that may get in the way of your outdoor event. This is why having a backup plan is a must – the show must go on, even if it’s relocated inside! 



We hope that this article has given you some insight into the factors you will need to consider when planning your next outdoor corporate event. With a little planning, precaution and ingenuity, your next corporate event will be one that everyone will be talking about even months after!

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